Job Summary：
Front desk reception / administrative assistant. Looking for a self motivating and proactive office support and front line admin. Responsible for answering phones, greeting customers, supporting office space function, marketing assistance, and associate culture projects.
Responsibilities:
This position is designated as On-Site.
Essential Functions/Responsibilities include the following. Other functions may be assigned. Please note that the receptionist must be able to perform these duties and responsibilities in close proximity to the switchboard.
- Answers and directs calls in courteous and timely manner for multi-line system
- Assist all local leaders with any projects or requests
- Supports marketing efforts for sales team
- Bursting disbursements checks and prepares for mailing; prepares paid invoices for filing
- Coordinates local van pool vehicles
- Coordinates mail and outgoing packages, orders office and event supplies
- Creates PowerPoint for community and employee events. Tracks participation, RSVP, and coordinates company events
- Facilities coordinator to ensure building is safe and secure. Including price negotiation and vendor selection
- Maintains communication boards throughout the building
- Maintains database and creation for security building badges
- Negotiates catering and food vendors for company meetings and training
- Occasionally requires overtime
- Orders office supplies
- Manages office vendors (cleaning, pest, etc) as needed
- Ensures break rooms are clean and coffee/coke machines are cleaned and maintained
- Point of contact to coordinate training in our training room for visitors and associates
- Responsible for maintaining visitor log and notifies appropriate party of visitor arrival
- Responsible for troubleshooting and minor changes to phone system
- Restock supplies for building, company, and customer events
- Sets up and breaks down after meeting events
- Sorts and distributes the daily mail to be routed to departments and associates
- Trains backups for phone support and ensure coverage is maintained at time of absence
- Coordinator for annual health event
- Assist Regional Finance Leader with accounts receivables remembers to team
- Add vendors in the winchill system
- Use procurement systems- creating purchase orders for vendors, making sure vendors bill correctly, ability to lookup invoices
- Responsible for answering all incoming calls in a timely, courteous, professional manner, and directing calls to the appropriate person/department/location
- Ability to lift up to 25lbs
- Occasionally requires overtime/weekend work
Key Competencies:
Ability to multi-task, great communication skills, problem solver, wiliness to support others, detail oriented
Education and/or Experience
- High school diploma or general education degree (GED); and two to three years related experience with a multi-line phone system preferred; or equivalent combination of education and experience
- Working knowledge of Microsoft Office products
- Proficient in Microsoft Office Suite specifically excel
Base Pay Range: $42,000 - $60,000 /year
Disclaimer: This base pay range is based on US national averages. Actual base pay could be a result of seniority, merit, geographic location where the work is performed.
We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.